Simple, Transparent Fees & Funding

Starting therapy is a big step, and our Progress Pathways team is here to walk alongside you and your family. We use a clear, child-centred assessment process to build a complete picture of your child’s strengths and challenges, and create a tailored plan to help them thrive.  

Part 1: Parent Consultation (70 minutes | $226.97)

A dedicated video call for you and your child's therapist. We’ll learn all about your child’s story, unpack any concerns, discuss your family goals, and map out the assessment journey.
(Includes ~50 mins live video call + therapist documentation and planning after the call).

Please note: Because this session is for parents only, it is not rebatable through Medicare. However, it may be claimed through Private Health Insurance or NDIS depending on your cover.

Part 2: Child Assessment (70 minutes per session | $226.97 per session)

Interactive, play-based clinic sessions to better understand your child's strengths and challenges. Your child takes part in engaging activities and standardised tools so we can identify their unique strengths and support needs.
(Typically 1–3 sessions; includes ~50 mins face-to-face playful assessment + post-assessment scoring).

Part 3: Planning for Progress (From 30 minutes | From $97, depending on assessments completed)
Tailored Progress Plan creation. Behind the scenes, your therapist considers all information and assessment results to date to write a clear, goal-driven plan for your child's ongoing therapy.

Please note: Part 3 is non-face-to-face clinical reporting and does not attract a Medicare or Private Health Insurance rebate.

Standard sessions include 50 minutes of face-to-face therapy with your child, plus 20 minutes of dedicated clinical documentation and goal planning by your therapist after the session.

We regularly visit schools, daycares, and homes to support children in their everyday environments. Because offsite visits require travel and coordination, fees are calculated based on the total time spent preparing, travelling, delivering therapy, and writing clinical notes.

A typical local school / daycare visit may cost $330 – $390, and include a 50-minute session, clinical planning, session notes, a parent update and travel fees. 

We will always provide a clear cost estimate before scheduling your first offsite visit.

To help your child make meaningful progress, your therapist may need to complete important work outside of your regular sessions.

This tailored support might include:  

• Team Collaboration: Communicating with you, your child's teachers, day care educators, or other allied health professionals to ensure everyone is working toward the same goals.  
• Custom Resources: Creating visual schedules, communication aids, and therapeutic home activities tailored specifically to your child.  
• Reports & Recommendations: Writing formal progress reports, NDIS review documentation, or support letters.   

This work is billed in 10-minute increments at our standard hourly rate ($193.99/hr), and your therapist will always discuss any non-face-to-face work with you prior to starting.

We know that life with kids is full of surprises: sudden illnesses, sleepless nights, and family emergencies happen! Because our therapists hold dedicated time specifically for your child, letting us know 2 business days ahead of your scheduled appointment helps us cover our team's time and offer open spots to other families on our waiting list.   If you need to cancel or reschedule, please give us at least 2 clear business days' notice to avoid being charged the full session fee.  

Flexible Alternatives to In-Person Sessions

If you can’t make it to the clinic, you don't have to lose your time or pay a cancellation fee! We can easily use your dedicated session time for:

🎥 Telehealth Session: Connect online with your therapist from home.  

 📞 Parent Phone Consult: Catch up on goals, discuss home strategies, or ask questions.  

📝 Tailored Home Activities: Have your therapist prepare customised home activities for your child to continue working towards their goals. 

How 2 Business Days Work

Business days are Monday to Friday (excluding public holidays).  

9:00 AM Monday appointment → Cancel by 9:00 AM the preceding Thursday  

9:00 AM Wednesday appointment → Cancel by 9:00 AM the preceding Monday  

If Monday is a public holiday: A Wednesday 9:00 AM appointment must be cancelled by 9:00 AM the preceding Friday  

How to Cancel

Please contact our admin team directly via phone or email (rather than messaging your therapist directly) so we can update your schedule immediately:  

📧 Email: [email protected]  

📞 Phone: 07 3519 6988

If you have Extras cover that includes Occupational Therapy or Speech Pathology, you may be eligible for a rebate through your health fund.  

How claiming works:

1. Pay in full: You pay for your session on the day of your appointment.   
2. Receive your invoice: We send you an itemised receipt with all the clinical details required.   
3. Claim online or via app: Submit your receipt directly to your private health insurer to receive your rebate.   

Item codes to check with your health fund:

• Occupational Therapy: Initial Consultation (100) | Subsequent Session (250)   
• Speech Pathology: Initial Assessment (320) | Subsequent Session (250)   

Rebate amounts vary depending on your insurer and level of cover, so we recommend quoting these codes to your provider to confirm your out-of-pocket costs.

If your child is eligible, your GP or Paediatrician can issue a Medicare referral to help cover a portion of their therapy costs.  

How Claiming Works with Us

1. Send your referral: Provide your GP or Specialist referral to our admin team prior to your appointment. 
2. Pay in full: Pay for your session in full at the time of your appointment.  
3. Seamless claiming: We process your Medicare claim directly on your behalf so your rebate goes straight back into your nominated bank account.  

Common Medicare Referral Pathways

To help you discuss options with your doctor, here are the most common Medicare plans used for allied health therapy:  

• GP Chronic Disease Management Plan (CDM / EPC)
• Complex Neurodevelopmental Disorders Plan (Item 135 / Specialist Referral)
• Medicare M10 services for complex neurodevelopmental conditions and eligible disabilities

We welcome NDIS participants who are Self-Managed or Plan-Managed. 

Our session rates align with the standard NDIS Price Guide, allowing you to use your core or capacity-building funding directly.  

New to the NDIS? (Early Childhood Approach)

If your child is under 9 years old and you are looking for support to access NDIS funding, the fastest way to get started is by reaching out to your local Early Childhood Partner. They are funded by the NDIS to guide families through the early intervention pathway.  

Local Early Childhood Contacts:

📍 Brisbane & Moreton Bay: The Benevolent Society — 📞 1300 002 324  

📍 Gold Coast: UnitingCare Communities — 📞 1800 543 354  

Need help navigating your child's NDIS plan or booking an assessment? Our friendly team is always here to guide you.